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One of the most popular applications in the world, Microsoft Office 365 is used by 1.5 billion people around the world.

Millions of companies rely on the suite's tools to communicate and create documents. But there is much more to Office than many users realize, particularly since the launch of Microsoft 365.

If you are considering migrating to the cloud or just want to know a little more about the inner workings of this set of digital tools, keep reading; We start with the most basic questions about Microsoft 365 and throughout this discussion we will be exploring and explaining office 365 to our readers.

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What Is Microsoft 365?

Launched in 2001, Microsoft 365 is a cloud-based subscription model of Microsoft's Microsoft Office productivity suite. Microsoft 365 contains the same basic applications as the traditional versions of Office, such as Word, Excel, PowerPoint, Outlook, OneNote and, depending on the plan purchased, may also include other applications and services such as Publisher, Planner, OneDrive, Exchange, SharePoint, Skype, Yammer and Microsoft.

There are a number of different packages available for the Microsoft 365 license, including versions for personal use, multi-user households, students, businesses, nonprofits, and educational institutions.

There are also mobile-only and online versions of Microsoft 365, known as Office Online, through which users can access feature-limited versions of Office applications for free.

How to Get Microsoft Office on Your Computer?

Years ago, the best (and only) way to get Microsoft Office was to buy a CD-ROM for a one-time fee and install the programs on your computer or laptop. This would be somewhat complicated today, since not all laptops have a CD player.

Currently, you can download Office, either in its full version for a single payment or with a monthly or annual subscription. There are advantages to choosing either option, but in both cases you will no longer need a physical copy of the software package.

All those Office programs that have "365" in their name are that they work by subscription. If you do not have it, it is most likely a one-time purchase, which means that you will not receive monthly updates for 365 subscriptions.


There are several versions of Office available and you should choose the one that best suits your needs. This buying guide will take you through all the options: whether you want to use Office at home or in a business, to study or to work.

For Mac users, we would recommend that you read the Office for Mac buying guide published on Macworld Spain. The plans do not differ too much for macOS or Windows, but then you will be safe.

One of the Safest Cloud Software/application?

Microsoft 365 is also built as a cloud application; Although desktop versions of its applications are available with certain plans, it is designed to be used online. All applications, services and data generated by Microsoft 365 are hosted on Microsoft servers.

Users do not need to install software or maintain any hardware on which to run it. Office 365 also includes email hosting and cloud storage space, so users can host their files online and have access to them where and when they need it, from any device that connects to the Internet.

Being cloud-based, Microsoft 365 also comes with a number of features that are not available in previous and perpetual versions.

Who Uses Microsoft 365 for Business and Why?

For organizations, Microsoft 365 offers significantly more than word preparing and spreadsheet editing. Microsoft 365 has developed into a rich arrangement of brilliant instruments that empower associations to be more profitable and productive. What's more, with numerous custom arrangement alternatives accessible, organizations, everything being equal, and organized in such a manner that businesses of all sizes can get access to it instantly.

With Microsoft 365, all applications and services are connected to each other, facilitating teamwork, saving time for employees, and allowing them to work better together through tools such as team chat, online meetings, co-authoring, and file sharing.

With data security a hot topic for organizations in all industries, they choose Microsoft 365 because of its layered security measures, proactive data monitoring, privacy protection, and 99.9 SLA. %.

Intuitive 365 Business Tools for Companies

Great productivity tools help everyone in an organization be more productive, and communicate more effectively Microsoft Office 365 makes performing essential tasks like finding information, sharing knowledge, communicating with colleagues, processing data, and planning and organizing faster and simple, reducing time spent on administrative tasks and leaving companies more time to create, innovate and move the business forward.

Applications that were recently added to Microsoft Office 365 provide business users with even more essential tools to help them grow, including:

  • Microsoft Connections, a basic email marketing tool and customer engagement platform
  • Microsoft Listings, a tool to help organizations manage their business information on platforms such as Facebook, Google, Bing, and Yelp
  • Microsoft Invoicing, an application to generate and send professional invoices to clients and accept payments on the go
  • Outlook Customer Manager, a simple and smart customer management plug-in for businesses that don't yet need a complete CRM system.
  • Microsoft Reservations, which allows users to manage customer appointments and schedules.
  • MileIQ, a mileage recording platform that automatically classifies and submits business trips
  • Business Center, a central access point for all Microsoft 365 business applications, through which users can track metrics such as pending invoices, email subscriptions, and reservations

Using a productivity suite hosted in the cloud can also have a positive effect on business results. Not only are subscription-based services typically more profitable and more flexible if business circumstances change, Microsoft 365 does not require any investment in hardware. All infrastructure is managed at the end of Microsoft, reducing the need for IT expertise to manage the suite of applications and potentially reducing spending on internal IT services.

What Services Does Microsoft 365 for Business Include?

Exactly what is included in Microsoft 365 for business depends on the subscription level that the user chooses, but the main applications and services available through Office 365 include:

  • Word
  • Excel
  • Powerpoint
  • Outlook
  • OneNote
  • Publisher
  • Exchange
  • SharePoint
  • Skype for Business
  • Microsoft Teams
  • OneDrive for Business
  • Yammer

What Is Microsoft Sharepoint?

SharePoint is a web-based collaboration platform that integrates with Microsoft 365. Many Microsoft 365 plans include SharePoint Online; A cloud-based service, hosted by Microsoft, for businesses of all sizes. Instead of installing and deploying SharePoint Server on-premises, any company can subscribe to a Microsoft 365 plan or the separate SharePoint Online service. Your employees can create sites to share documents and information with colleagues, partners, and clients.

SharePoint allows users to:

  • Create, edit, manage, and share documents and information with colleagues across specific business, department, or team leads.
  • Keep teams up-to-date using document libraries, to-do lists, and calendars
  • Share company news, events and business updates on select sites
  • Protect data and content with document-level permissions
  • Download and access documents offline using SharePoint Workspace
  • Communicate with colleagues in real time from the SharePoint Online interface

All Microsoft 365 plans, except Microsoft 365 Business or Office 365 ProPlus, include SharePoint Online.

What Is Onedrive?

OneDrive is Microsoft's cloud-based file storage service. All types of files can be stored on OneDrive, including documents, pictures, music, and videos, and these files can be accessed, managed, and shared securely from almost any device, as long as you have internet access. OneDrive is where all files are stored for Microsoft 365 users and allows files to be synced across desktops, browsers, and mobile devices.

All Microsoft 365 business and enterprise users receive 1 TB of OneDrive storage, with subscribers to Enterprise E3 and E5 plans receiving unlimited cloud storage. 

More than 85% of Fortune 500 companies use OneDrive for Business, and if a company is not subscribed to Microsoft 365, it can subscribe to OneDrive for Business as a separate service. OneDrive for Business can be deployed: in a public cloud, most often as part of a Microsoft 365 plan; as a hybrid service in conjunction with SharePoint 2016; or on premises, as part of SharePoint 2013 or 2016 deployments.

What Is Microsoft Teams?

Primarily a chat-based collaboration product, Teams' primary function is to facilitate teamwork and promote productivity, with three key areas of functionality; chat, project management and extensive integration with Microsoft 365.

Teams brings together the chat capabilities of Skype for Business, along with collaboration tools like document sharing, helpful AI-powered features like chatbots, and online project management tools, providing a workplace for modern equipment.

What Is Yammer?

Yammer is a social network for companies that aims to help employees connect and communicate. Provides a space for interdepartmental messaging and information exchange; Yammer is essentially the “outer circle,” delivering news, announcements, and engagements across the organization. Think of Yammer as a company digital message board. It differs from Teams in that Teams is designed for fast, intimate, and united collaboration between project teams, and features a number of document sharing and project management tools.

What Plans Are Available for Microsoft 365 for Business?

There are currently two licensing models for business users who want to implement Microsoft 365. Businesses with fewer than 300 users can opt for one of three Microsoft 365 business plans, and for larger businesses, there are four Office 365 plans for companies, all of which support unlimited users. License types can be mixed to meet business needs.

Final Words

In recent years, the words "Microsoft Office 365" have become synonymous with productivity, excellence and awesomeness as programs such as Word, Excel, and PowerPoint are among the most popular and well-known in the world with unmatchable reliability, accessibility and availability.


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